Office Manager


Are you able to set goals and achieve them within a certain timeframe?

Do you take initiative when you see processes that could work better?

Do you take responsibility for your work and learn from your mistakes?

That’s perfect – that’s the kind of person we need!

Hexe Capital is a technology hub building digital products and services. The companies in our portfolio automate communication, build websites and online stores, help customers present themselves effectively online and analyze data. 

We have created a place that helps people realize their ideas. With us, everyone has the right to speak and decide. We are constantly growing and do not plan to slow down!

We are looking for a person who knows what running an Administration department in IT entails and will support our five companies (working in one office) in their daily work. We seek a conscientious, proactive and resolute person. It’s nice if you also bring enthusiasm, innovation and creativity.

What you will be doing:

  • Leading a 3-person Administration team and coordinating all activities
  • Taking care of documentation with B2B contractors: preparing and signing contracts, protocols, authorizations
  • Invoice coordination: issuing sales invoices, maintaining cost statements
  • Document circulation: drafting letters and other administrative documents, archiving and cataloging
  • Daily management of the office: purchasing and recording equipment, supplies, ordering office supplies
  • Receiving visitors, cooperating with external units and intra-group team: accounting, HR, CEOs of our companies

What we expect:

  • Experience in performing the tasks described in the section above
  • Experience and ability to lead and treat the team as people
  • Administrative knowledge with HR elements
  • Very good knowledge of MS Office (with emphasis on Excel)
  • Min. communicative knowledge of English
  • Conscientiousness, accuracy and punctuality in performing duties
  • Taking responsibility for own work and learning from mistakes
  • Effective, efficient and clear communication
  • Ability to work under time pressure

What we guarantee:

  • Decision-making, ownership, agile operations – without unnecessarily lengthy processes and approval paths
  • Trust and support of you and your team every step of the way
  • Appreciation of your skills, openness to your ideas and innovations
  • Space to make mistakes – drawing conclusions and learning from them
  • Working in a motivated and committed team, in a thriving company where the atmosphere and relationships are based on mutual respect
  • Working together as part of the entire Hexe Capital group with specialists in various fields (SEO, Web Development, AI, Analytics) with +10 years of experience in major Polish agencies and companies
  • No corporate structures or dresscode

Apply! We’d love to meet you!